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2019 SYDNEY GAY AND LESBIAN MARDI GRAS PARADE

Sydney Gay and Lesbian Mardi Gras is a global beacon of diversity, acceptance and LGBTQI rights. We aim to raise the visibility of the lesbian, gay, bisexual, transgender, queer and intersex communities. One of the many ways we do this is through the iconic and much loved Mardi Gras Parade.

The Parade is a wonderful opportunity for creative and political expression. It provides an opportunity for LGBTQI individuals, groups and organisations to celebrate who they are and promote a broader message of diversity and acceptance.

Starting at 7:30pm from Whitlam Square (corner of Liverpool and Oxford Streets) the 1.7km route runs from Oxford Street into Flinders Street and ends in Moore Park. The route varies using 2-3 road lanes in width, with some sections being slightly uphill. The Parade will conclude at approximately 11:00pm.

The 41st Sydney Gay and Lesbian Mardi Gras Parade will be held on Saturday 2 March 2019 with approximately 12,000 participants and more than 300,000 spectators cheering from the sidelines.

Our 2019 Mardi Gras festival theme will be revealed at our Festival Launch in November. We're encouraging our 2019 Parade entrants to lose their inhibitions and be bold, passionate and courageous crusaders for their causes and communities. Be brave. This is your chance to shine and be a beacon of LGBTQI pride for those among us who are still finding the strength to be who they are and live their truth.

 

ELIGIBILITY TO ENTER

The Sydney Gay and Lesbian Mardi Gras Parade is a platform for LGBTQI individuals, groups and organisations to celebrate who they are and to communicate a message; and non-LGBTQI individuals, groups and organisations to communicate a message of support for LGBTQI people.

ENTRY CATEGORIES

To be eligible to enter the Parade, your entry must fall into one of the two following categories:

A. LGBTQI’s

An entry by a LGBTQI person, a group primarily involving LGBTQI people or an LGBTQI organisation. All LGBTQI organisations must be able to prove they are a LGBTQI organisation whose main aim is to serve or include the LGBTQI community.

B. Non-LGBTQI

An entry by individuals or organisations that supports and/or celebrates the rights, achievements, culture and aspirations of the LGBTQI community. These entries must communicate a clear message of support or celebration relating to the LGBTQI community and must not use an abbreviation of LGBTQI. These entries are not to sell themselves or what they do unless they are directly promoting how they support and/or celebrate LGBTQI communities or individuals.

 

CONDITIONS OF ENTRY

  1. All entries must not be discriminatory, homophobic, racist, sexist or breach any defamation law. Entries will not be accepted from organisations who have demonstrated sexism, homophobia or other forms of discrimination either in the Parade or in their general business.
     
  2. All entries will need to:
    • Provide a detailed creative concept and supply reference images to ensure the Parade Curatorial Committee has a clear understanding of your concept, artistic ideas, production values and any messages you may like to convey.
    • If your entry will use a vehicle/float, you also need to include detailed drawings of all four sides of the vehicle, the layout of marchers in relation to the vehicle/float, and provide any wording you plan to use on signs etc.
    • Due to the number of overhead wires now located throughout Sydney city for the new light rail transport system, please ensure your float vehicle arrival, set-up and departure process will not be affected by these wires. It is extremely important that your vehicle does not exceed a maximum height of 4.3 metres.
       
  3. All entries must meet the messaging, operational, safety and sponsorship guidelines set out by SGLMG. SGLMG reserves the right to refuse participation to entries that have breached Parade regulations in previous years.

 

 

Limited Participant and Float numbers 

Each year the Parade is restricted to a maximum number of floats and participants. With limited form-up space available at the Start Area, SGLMG works closely with the key stakeholders to allow for maximum participation, ensuring the overall safety and security of our parade participants within the Start Area.

Each parade entry will be capped at a maximum of 80 participants with parade entrants being selected by our Curatorial Committee. We look forward to working with you on the 2019 Sydney Gay & Lesbian Mardi Gras Parade.

 

WHAT IS THE APPLICATION PROCESS?

To apply to be part of the 2019 Parade you will need to:

  1. Submit a completed Application Form by 5PM Friday 9 November 2018 and include:
  • Your creative concept and 2-5 reference images
  • Previous history of participating in the Parade
  • Benefit and relevance to LGBTQI communities
  1. Consultation (Optional)

After your application is received, you may be contacted by a Mardi Gras representative to discuss your eligibility, artistic ideas, production tips, potential collaborations with similar groups and maximising your message. This is a chance to enhance the original submission with more images and further develop your creative ideas.

We may also speak with you if you have incomplete information, or your entry does not meet the parade criteria.  SGLMG will discuss any issues with you to reach a solution before a final decision will be made. This consultation may result in a slight modification of your entry.

We highly recommend submitting your application form early to allow time for a consultation if necessary.

  1. Selection Process

Our Curatorial Committee with representatives from both SGLMG and our community will assess all applications to determine which entries will be accepted into the 2019 Parade.

All applications will be assessed on:   

  • Meeting the eligibility to enter
  • LGBTQI organisations will receive first preference
  • Providing a well-designed, creative concept
  • Ability to plan and deliver the creative concept safely
  • Benefit and relevance to LGBTQI communities

Under no circumstances will SGLMG alter or make exceptions to the entry criteria to match an individual or groups application.

If we receive more applications than our total capacity allows and your application has met the selection criteria, the curatorial committee may review your application based on previous Parade history and support of LGBTQI communities.

4. Notification and Entry Fee Payment

  • Applicants will be notified of the outcome of their entry by Friday 23 November 2018.
  • Successful applicants will need to make payment of the entry fee by 5PM Friday 21 December 2018.
  • In consultation with SGLMG, minor changes to your entry may be accepted until 5PM Friday 21 December 2018.

    5. Attend the Creative Ideas Day (Optional)

If you would like help in developing your creative ideas, concept and float, props and costume design, we encourage you to attend the Creative Ideas Day. Representatives from Mardi Gras and the community will be on hand to help you develop your 2019 concept. The Creative Ideas Day will be held in late November.

  1. Attend the Entrants Briefing

This briefing session is mandatory for all entrants and at least one representative from your group must attend. The parade team will review Parade day logistics, safety regulations and other important information. You will also collect your Entrant Pack, which contains information on how to collect participant wristbands, your exact arrival time and entry location. It also includes details on your position in the Parade and the approximate time your float will leave the start area.

  1. Liaising with SGLMG

When liaising with SGLMG staff and volunteers, please show respect and follow their directions and requests.  Any inappropriate behaviour (such as verbal abuse) will result in an application withdrawal.

 

WHAT IS THE ENTRY FEE?

SGLMG charges a small fee to Entrants to meet a small proportion of the core costs of staging the Parade. Fees are set according to the size and type of the entry. Fee payments must be paid after your application has been approved and before 5PM Friday 21 December 2018.

Final acceptance into the Parade will not be granted until your entry fee payment has been received by SGLMG. This fee is non-refundable. Fees for 2019 are as follows:

CATEGORY

PRICE

DESCRIPTION

Individual

$55

A single member of the LGBTQI community or group of up to five people.

Community Group with 40 participants or less

$160

A group of friends or community group members.

Community Group with 41-80 participants

$320

Not-For-Profit Organisation with 40 participants or less

$160

This includes NFP organisations such as sporting clubs, churches, social groups or support groups. You may be required to provide documentation to prove your business status.

Not-For-Profit Organisation with 41-80 participants

$320

LGBTQI/Non-LGBTQI Business*

$750

This category is for SMEs conducting general business activity for LGBTQIs and non-LGBTQI communities. This category includes all event promoters.

Government Organisation

$750

Any government organisation.

* If you are a medium or large sized business and want to participate in the Parade, you may be considered under our corporate partnership arrangements. Please contact parade@mardigrasarts.org.au if you are interested in this.

EXPECTATIONS & COMMITMENTS

What SGLMG will do:

  • Assess whether an Entrant and their entry aligns to the published criteria and core values of the Parade
  • Assess an Entrant on their creative concepts and production standard
  • Consult with Entrants to realise their creative potential
  • Work with an Entrant to maximise the impact of their messaging to audiences including bringing together people or groups with similar messaging
  • Work towards delivering a Parade that is designed to inspire, excite and challenge audiences
  • Communicate clearly and apply the same measures and treatment to all entries, including discussing any issues with your entry
  • Identify any elements that may require expert advice
  • Respond to queries in a timely manner

What SGLMG won’t do:           

  • Censor counter viewpoints
  • Allow illegal activities or ambush marketing
  • Allow messages that discriminate or may cause harm to others

What SGLMG expects from Entrants:

  • Participate and be open to consultation with the SGLMG team
  • Adhere to criteria, sponsorship, operational guidelines and instruction before and on Parade day
  • Honour your agreement with us; your parade entry is what you said it would be
  • Attend compulsory briefings such as the Entrant Briefing Day
  • To use the available resources to create an electric and visually seductive entry
  • Businesses and government entries should set a high artistic standard
  • The Parade is a protest and a celebration that is world renowned and belongs to a creative and vibrant community. All entrants are expected not just to take part, but to contribute to the artistic and political goals of SGLMG and help create an event that is world standard.
  • Show respect, listen and follow requests from SGLMG staff and volunteers.

Please note: The Parade is designed as a safe space for participants from all walks of life.  Any inappropriate behaviour (such as verbal abuse or of threatening nature) will not be tolerated and will result in an entry being removed from participating in the Parade.

 

 

IMPORTANT DATES & TIMES

Parade Applications Open

11am, Friday 28 September 2018

Applicant Consultations

After application received and prior to Entry Close Date

(only if required)

Parade Applications Close

5pm, Friday 9 November 2018

Curatorial Committee Review

10-20 November 2018

Applicants Notified

Friday 23 November 2018

Creative Ideas Day

Date to be advised – for late November

Application Fee Payment Due

5pm, Friday 21 December 2018

Entrants Briefing Day

Sunday 10 February 2019 – Time and venue details TBC

Parade Day

Participants will be given staggered entry times into the Start Area. These may be as early as 3pm. Your Parade Start time could be as late as 10:30pm.

 

CONTACT

If you would like more information or have any questions, please contact the Parade team via email: parade@mardigrasarts.org.au or phone (02) 9383 0900.