Pursuant to the Constitution of Sydney Gay and Lesbian Mardi Gras Limited (SGLMG), two directors, Silke Bader and James Brechney, have requested a General Meeting (GM), to present motions to the members.
It should be noted that the Board of SGLMG does not support any of these motions.
Business to be transacted:
The Governance, Risk and Audit Committee (defined as the Audit and Risk Committee by its Charter) provides, on behalf of Sydney Gay and Lesbian Mardi Gras (SGLMG), independent advice and recommendations relating to the financial health and reputation of SGLMG, accordingly the Committee will address Members on relevant matters of importance for this General Meeting. This is put forward by members: Grant MacKinnon and Steph Sands
The meeting will then be asked to consider the following resolutions proposed Silke Bader and James Brechney:
GENERAL RESOLUTION 1:
Directors and CEO of SGLMG must share all Company information with any other Director upon request within 3 working days. Information includes but not limited to: financial reports, unredacted budget papers, original legal advice, SGLMG Returning Officer documents and reports, bank statements, sales figures, supplier contracts, employee contracts, SGLMG job applications, any police reports filed by or against SGLMG or related entities, audit and risk files, all correspondence addressed to the board.
GENERAL RESOLUTION 2:
That a Memorandum of Understanding between the 78ers and the Board with CEO be drafted for presentation at the next AGM. MOU must include a marquee at Fair Day, a modest budget for the 78er float, and cover accessibility issues such as access to chairs at Mardi Gras events.
GENERAL RESOLUTION 3:
That the Constitutional Working Group draft an amendment to the SGLMG Constitution that precludes current directors from applying for employment positions at Sydney Gay and Lesbian Mardi Gras or related entities for presentation at the 2016 AGM..
GENERAL RESOLUTION 4:
That all Directors shall be notified within 48 hours of any suspected theft within the organisation valued at $2,000 or more.
GENERAL RESOLUTION 5:
That the Board shall press charges on suspected theft exceeding $10,000 of SGLMG by employees or volunteers of SGLMG.
GENERAL RESOLUTION 6:
That any fundraising events for SGLMG or related entities strictly adheres to the NSW Fair Trading's fair and reasonable return rule of total expenses not exceeding 50% of gross proceeds obtained.
GENERAL RESOLUTION 7:
When a business provides a service to SGLMG or related entities where there is a direct family relative of a SGLMG Director or CEO or is a business owned by or an employee of a Director or CEO that 2 competing quotes are carried out by an independent person.
GENERAL RESOLUTION 8:
That all paid excursions by SGLMG for Directors to other Pride Events such as, but not limited to, Midsumma Festival have specific deliverables attached to them approved by the whole Board and that a written report is provided to Board after such excursion in a timely fashion.
GENERAL RESOLUTION 9:
That the home of the Mardi Gras Parade is Oxford Street. Resources spent on exploring other locations for Parade including but not limited to Homebush Bay or Barangaroo Precinct is to be limited to a yearly spend of $1.
GENERAL RESOLUTION 10:
For every 10 Corporate floats being built in the Mardi Gras Workshop the Boardmust ensure complimentary access for at least 1 community float.
GENERAL RESOLUTION 11:
That Mardi Gras aggressively pursue with the City of Sydney the T2 Building for a LGBTQI Museum, Mardi Gras office or both.
GENERAL RESOLUTION 12:
That a transparent process is put in place for the 2017 Mardi Gras season to allow a long standing community photographers AAA access to the full route of the Mardi Gras Parade.
GENERAL RESOLUTION 13:
That complaints made by employees and volunteers under the iCare policy are not selectively processed but handled in time order of complaints being lodged.
Details of the Extraordinary General Meeting are as follows:
Date: Saturday 25 June 2016
Start Time: 10.00am
End Time: 1.00pm
Place: Erskineville Town Hall, 104 Erskineville Road, Erskineville.
Click here to download the Proxy Form for the 25 June 2016 GM
If you wish to appoint a Proxy for the GM, complete and return the attached Proxy Form. The completed form must be received by the Company Secretary by 5.00pm on Wednesday 22 June 2016 by delivery to the Company Secretary, Sydney Gay and Lesbian Mardi Gras Limited, 6/94 Oxford Street, Darlinghurst, 2010 OR scanned and emailed to email@example.com.
For your reference, the Board has prepared an explanatory memorandum which is attached here.
The paper outlines the Board's response to these matters in some detail, including cases for and against the resolutions, as required by the Constitution. In the paper, the Board has also included detail about the current policies and processes in place and/or the current plans or progress relating to these operational matters. The Board hopes that this will provide information and clarity to members about the organisation's governance and management and welcomes the opportunity to discuss further at the upcoming meeting.
The Meeting was requested by Silke Bader and James Brechney. They have also provided an explanatory memorandum which can be seen here.