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AGM Items of Business and Candidate Statements

Posted on 10 Oct, 2018
AGM Items of Business and Candidate Statements

The Sydney Gay and Lesbian Mardi Gras Annual General Meeting will be held at 11am on Saturday 27 October 2018.

Please note there has been a venue change. The AGM will now be held at:

The Eastern Avenue Lecture Theatre 315
(located on level 3, right next to the lift)
Eastern Avenue
The University of Sydney NSW 2006

The nearest train station is Redfern, and there are various bus services with nearby stops on City Road, Newtown or Parramatta Road, Broadway. See map here.
Parking is available nearby under The University of Sydney Law School Building. Access to the car park is via Barff Road. See map here.

Online voting for Directors closed at 5pm AEDT on Tuesday 23 October 2018.

Please see below for the Items of Business, Candidates' statements and Proxy Forms.



SYDNEY GAY AND LESBIAN MARDI GRAS LIMITED
ACN 102 451 785 

NOTICE OF 2018 ANNUAL GENERAL MEETING


Notice is given to members of Sydney Gay and Lesbian Mardi Gras Limited (Company) that the 2018 Annual General Meeting (AGM) will be held at:

The Eastern Avenue Lecture Theatre 315
(located on level 3, right next to the lift)
Eastern Avenue
The University of Sydney NSW 2006

At 11:00am on Saturday, 27 October 2018 

ITEMS OF BUSINESS 

1. Financial Statements 
To receive and consider the Financial Report, the Directors’ Report and the Independent Auditor’s Report for the year ended 30 June 2018.

You can download the 2018 Financial Report for Sydney Gay and Lesbian Mardi Gras as a PDF here.

The complete 2018 Annual Report is available to download as a PDF here.

2. Election of Directors 
The election of directors will be conducted via secret ballot in accordance with the Company’s Constitution. Electronic and pre-poll voting instructions will be announced shortly.

Director nominations have closed, and this year’s candidates are:

GRAY, Evan
BROOKE, Christopher
PHOON, Adrian
MACOURT, Rick
BARRETT-BROWN, Salem
HUDSON, Louis 
MATHESON, Jesse
WOLFGRAMME, Katherine
BROOKE, Holly
DOPPER, Kat
TOFFETTI, Kleon

Candidates' statements are available to view here.

3. Life Membership
In accordance with clause 3.4 of the Company’s constitution, the Board has proposed that the Members consider and, if thought fit, pass the following as an ordinary resolution:

“That the persons contained in the attached document titled 78er Members for Life Membership 2018 be granted life membership in the Company, noting that upon approval of the Members that these persons shall be entered on the Register as life members and shall not be required to pay membership fees in accordance with the Company’s constitution.”

4. Minutes of Previous Meetings
That the Members confirm the minutes of the following meetings of Members as a true and correct record:
  1. 2017 Annual General Meeting (AGM) held on 23 September 2017; and
  2. 2017 Extraordinary General Meeting (EGM) held on 16 December 2017.


5. Items of business requested by Members
A number of items of business have been requested by Members and will be decided on a show of hands at the AGM (unless a poll is requested). The motions have been validly received by Members for consideration at the AGM, and are presented in the order in which they were received. All motions are by ordinary resolution unless specified otherwise.

The items of business requested by Members can be read here.

An Explanatory Memorandum containing the Member’s statement in support of the motions, together with the Board’s assessment of the arguments for and against the motions, will be issued to Members shortly.

6. Other Business 
A motion of thanks to previous directors will be made.
 
IMPORTANT INFORMATION 

Voting Entitlement 
The Board has determined that the members who are entitled to vote are those full members and life members shown in the Register of Members of the Company as at Friday 12 October 2018.

Proxies 
A proxy form is the ONLY manner in which you may appoint a proxy for the 2018 AGM.

Download the proxy form here.

Please note that if you do not wish to provide your proxy to an individual member, you may allocate your proxy to the Meeting Chair or the Company Secretary.

To be effective, completed proxy forms must be signed by the member and be received by the Returning Officer no later than 5.00pm on Wednesday, 24 October 2018 (3 days before the 2018 Annual General Meeting).

By post and hand delivery 
The Returning Officer
Sydney Gay and Lesbian Mardi Gras Limited
6 / 94 Oxford Street
Darlinghurst NSW 2010
By email: returning.officer@mardigrasarts.org.au
 
David Sellin
Company Secretary
5 October 2018


MARDI GRAS ARTS LTD
ACN 158 800 018 

NOTICE OF 2018 ANNUAL GENERAL MEETING


Notice is given to members of Mardi Gras Arts Limited (Company) that the Annual General Meeting (AGM) will be held at:

The Eastern Avenue Lecture Theatre 315
(located on level 3, right next to the lift)
Eastern Avenue
The University of Sydney NSW 2006​


At 11:00am on Saturday, 27 October 2018

ITEMS OF BUSINESS

1. Financial Statements 
To receive and consider the Financial Report, the Directors’ Report and the Independent Auditor’s Report for the year ended 30 June 2018.

You can download the 2018 Financial Report for Mardi Gras Arts as a PDF here.

The complete 2018 Annual Report is available to download as a PDF here.

2. Election of Directors 
To consider and, if thought fit, pass the following as an ordinary resolution:

"That the Directors elected to Sydney Gay and Lesbian Mardi Gras Limited be appointed as directors of the Company".

3. Amendment to Constitution – minimum Board meeting requirement
To consider and, if thought fit, pass the following as a special resolution (requiring at least 75% of the votes cast by voters in favour of the resolution):

“That clause 9.2 of the Company’s constitution be deleted and replaced with the following:
9.2 The Board must meet at least 6 times between each Annual General Meeting.”

4. Minutes of Previous Meetings
That the Members confirm the minutes of the following meetings of Members as a true and correct record:
(a) 2017 Annual General Meeting (AGM) held on 23 September 2017.

5. Other Business 
A motion of thanks to previous directors will be made.

IMPORTANT INFORMATION 

Voting Entitlement 
The Board has determined that the members who are entitled to vote are those full members and life members shown in the Register of Members of the Company as at Friday 12 October 2018.

Proxies 
A proxy form is the ONLY manner in which you may appoint a proxy for the 2018 AGM.

Download the proxy form here.

Please note that if you do not wish to provide your proxy to an individual member, you may allocate your proxy to the Meeting Chair or the Company Secretary.

To be effective, completed proxy forms must be signed by the member and be received by the Returning Officer no later than 5.00pm on Wednesday, 24 October 2018 (3 days before the 2018 Annual General Meeting).

By post and hand delivery 
The Returning Officer
Sydney Gay and Lesbian Mardi Gras Limited
6 / 94 Oxford Street
Darlinghurst NSW 2010

By email: returning.officer@mardigrasarts.org.au
 
David Sellin
Company Secretary
5 October 2018