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Notice of Annual General Meetings 2020

Posted on 24 Oct, 2020
Notice of Annual General Meetings 2020

Notice of Annual General Meetings

Notice is hereby given that the Annual General Meeting (AGM) of Sydney Gay & Lesbian Mardi Gras (SGLMG) ABN 87 102 451 785 and Mardi Gras Arts Limited (ACN 158 800 018) will be held on Saturday 5 December 2020 commencing at 11am.

Given the current restrictions introduced as a result of COVID-19, the AGMs for 2020 will be held online through Zoom, with voting taking place via the Vero Voting platform. Members will be sent a unique Zoom link prior to the meeting.

ORDINARY BUSINESS

11am         Welcome 
11.10am    Apologies and declaration of proxies
11.15am    Acceptance of minutes of 2019 Annual General Meeting
11.20am    CEO Report
11.30am    Co-Chairs report
11.40am    Audited Financial Statements for the financial year ended 30 June 2020 with the Directors’ Report and the Independent Audit Report.
11.50pm    Questions from members
12.15pm    Life Membership
12.20pm    Items of business 
Special Resolution - Amendments to the Constitution. Amendments to the Constitution. See the suggested amendments here and Explanatory Memorandum here.
Other business as submitted by members
1.30pm    Close

ITEMS OF BUSINESS

Members may lodge Items for business here. Items will be accepted up until Friday 9 November.

If you have questions, please contact the Company Secretary via email: company.secretary@mardigrasarts.org.au

QUESTIONS

All members may attend and ask questions to the board and Executive Team. You are invited to submit your questions before or during the meeting through the Q&A chat section of the platform. If it is not practicable to answer appropriate questions at the AGM, a response will be provided after the AGM via the minutes.

PROXIES

You will be able to nominate a proxy through the Vero Voting platform. Proxy registrations will not be accepted after 5pm Wednesday 2 December 2020.


Notice of Elections

Director elections of Sydney Gay and Lesbian Mardi Gras Limited (ACN 102 451 785) (‘SGLMG’) and Mardi Gras Arts Limited (ACN 158 800 018) (‘MGA’) will be held leading into the Annual General Meeting on Saturday 5 December 2020. 
 
Voting will be online through the VeroVoting platform, opening on Friday 20 November and closing Midday on Saturday 5 December. Members will receive log-in details and instructions on how to vote.
 
NOMINATIONS
 
Nominations are invited for 4 director vacancies for a two-year term.
 
Candidates must be nominated by at least one other SGLMG member. Nominations must be submitted in the prescribed form. No person shall qualify to be a Director who is not a SGLMG member.
 
To find out more about governance of SGLMG and to assist in completing your application, read the So you want to be a director? document here.
 
Nominations close Friday 6 November 2020.
 
LODGEMENT OF NOMINATIONS
 
Completed nominations must be received by the Returning Officer through the Candidate Application form by no later than midnight (AEST) Friday 6 November 2020.
 
Please direct questions to company.secretary@mardigrasarts.org.au
 
If the election is contested the names on the ballot paper will appear as determined by lot by the Returning Officer.
 
The names of the duly nominated candidates will be posted on the SGLMG website and in the office at Suite 6, 94 Oxford Street, Darlinghurst.
 
Any enquiries concerning this election should be directed to company.secretary@mardigrasarts.org.au  or the Returning Officer via telephone at 1300 702 898.

Not a Mardi Gras member yet? Find information about joining our organisation as a member here.

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