SYDNEY GAY AND LESBIAN MARDI GRAS LIMITED
ACN 102 451 785
Notice is given to members of Sydney Gay and Lesbian Mardi Gras Limited (Company) that the 2018 Annual General Meeting (AGM) will be held at:
The Eastern Avenue Lecture Theatre 315
(located on level 3, right next to the lift)
Eastern Avenue
The University of Sydney NSW 2006
At 11:00am on Saturday, 27 October 2018
ITEMS OF BUSINESS
1. Financial Statements
To receive and consider the Financial Report, the Directors’ Report and the Independent Auditor’s Report for the year ended 30 June 2018.
You can download the 2018 Financial Report for Sydney Gay and Lesbian Mardi Gras as a PDF here.
2. Election of Directors
The election of directors will be conducted via ballot in accordance with the Company’s Constitution. Electronic voting instructions will be announced shortly.
If you wish to nominate a member as a candidate for election as a director of the Company at the AGM, a nomination form (available from the Company’s offices above or click here to download the form) must be completed and signed by the nominated candidate and two members.
Director nomination forms must be completed as per the instructions contained within the form and received at the Company’s offices at Suite 6, 94 Oxford Street, Darlinghurst, NSW 2010, or emailed to: company.secretary@mardigrasarts.org.au no later than 5:00pm on Friday, 28 September 2018.
A briefing session for anyone wishing to nominate as a Director will be held at 12:00pm on Saturday, 22 September 2018 at ACON 414 Elizabeth Street Surry Hills. The session will provide an overview of Sydney Gay and Lesbian Mardi Gras and Mardi Gras Arts and the responsibilities and obligations of being a Director. It is strongly recommended that anyone wishing to nominate as a Director attend this session.
3. Life Membership
In accordance with clause 3.4 of the Company’s constitution, the Board has proposed that the Members consider and, if thought fit, pass the following as an ordinary resolution:
“That the persons contained in the document attached to the final Notice of Meeting titled ‘78er Members for Life Membership 2018’ be granted life membership in the Company, noting that upon approval of the Members that these persons shall be entered on the Register as life members and shall not be required to pay membership fees in accordance with the Company’s constitution.”
4. Other Business
A motion of thanks to previous directors will be made.
Members wishing to have an item of business considered at the AGM must submit a Notice of Business in writing to the Company Secretary. Notices of Business must be signed by two members and must be received at the Company’s offices at Suite 6, 94 Oxford Street, Darlinghurst, NSW 2010, or emailed to: company.secretary@mardigrasarts.org.au no later than 5:00pm on Thursday, 27 September 2018 (Deadline).
No other business will be heard at the AGM unless a valid Notice of Business has been provided by the Deadline.
IMPORTANT INFORMATION
Voting Entitlement
The Board has determined that the members who are entitled to vote are those full members and life members shown in the Register of Members of the Company as at Friday 13 October 2018.
Proxies
A proxy form is the ONLY manner in which you may appoint a proxy for the 2018 AGM.
The proxy form will be released after the close of nominations for the directors at the time the updated Notice of AGM is released, and no later than 5 October 2018.
To be effective, completed proxy forms must be signed by the member and be received by the Company Secretary no later than 5.00pm on Wednesday, 24 October 2018 (3 days before the 2018 Annual General Meeting).
By post and hand delivery
The Returning Officer
Sydney Gay and Lesbian Mardi Gras Limited
6 / 94 Oxford Street
Darlinghurst NSW 2010
By email: returning.officer@mardigrasarts.org.au
David Sellin
Company Secretary
14 September 2018
MARDI GRAS ARTS LTD
ACN 158 800 018
NOTICE OF 2018 ANNUAL GENERAL MEETING
Notice is given to members of Mardi Gras Arts Limited (Company) that the Annual General Meeting (AGM) will be held at:
The Eastern Avenue Lecture Theatre 315
(located on level 3, right next to the lift)
Eastern Avenue
The University of Sydney NSW 2006
At 11:00am on Saturday, 27 October 2018
ITEMS OF BUSINESS
1. Financial Statements
To receive and consider the Financial Report, the Directors’ Report and the Independent Auditor’s Report for the year ended 30 June 2018.
You can download the 2018 Financial Report for Mardi Gras Arts as a PDF here.
2. Election of Directors
To consider and, if thought fit, pass the following as an ordinary resolution:
“That the Directors elected to Sydney Gay and Lesbian Mardi Gras Limited be appointed as directors of the Company”.
3. Amendment to Constitution – minimum Board meeting requirement
To consider and, if thought fit, pass the following as a special resolution (requiring at least 75% of the votes cast by voters in favour of the resolution):
“That clause 9.2 of the Company’s constitution be deleted and replaced with the following:
9.2 The Board must meet at least 6 times between each Annual General Meeting.”
Explanatory Note: Clause 9.2 of the Company’s constitution currently provides that the Board must meet at least 12 times between each Annual General Meeting. This is inconsistent with clause 10.2 of the Constitution of Sydney Gay and Lesbian Mardi Gras Limited which provides that its Board (which is identical to the Company’s Board) is required to meet at least 6 times between each Annual General Meeting. The Board recommends to Members that the meeting requirement therefore be reduced to a minimum of 6 meetings between each Annual General Meeting to achieve consistency.
4. Other Business
A motion of thanks to previous directors will be made.
Members wishing to have an item of business considered at the AGM must submit a Notice of Business in writing to the Company Secretary. Notices of Business must be signed by two members and must be received at the Company’s offices at Suite 6, 94 Oxford Street, Darlinghurst, NSW 2010, or emailed to: company.secretary@mardigrasarts.org.au no later than 5:00pm on Thursday, 27 September 2018 (Deadline).
No other business will be heard at the AGM unless a valid Notice of Business has been provided by the Deadline.
IMPORTANT INFORMATION
Voting Entitlement
The Board has determined that the members who are entitled to vote are those full members and life members shown in the Register of Members of the Company as at Friday 13 October 2018.
Proxies
A proxy form is the ONLY manner in which you may appoint a proxy for the 2018 AGM.
The proxy form will be released after the close of nominations for the directors at the time the updated Notice of AGM is released, and no later than 5 October 2018.
To be effective, completed proxy forms must be signed by the member and be received by the Company Secretary no later than 5.00pm on Wednesday, 24 October 2018 (3 days before the 2018 Annual General Meeting).
By post and hand delivery
The Returning Officer
Sydney Gay and Lesbian Mardi Gras Limited
6 / 94 Oxford Street
Darlinghurst NSW 2010
By email: returning.officer@mardigrasarts.org.au
David Sellin
Company Secretary
14 September 2018