AGM Items of Business and Candidate Statements for Sydney Gay and Lesbian Mardi Gras Limited and Mardi Gras Arts
The Annual General Meeting (AGM) of Sydney Gay & Lesbian Mardi Gras (SGLMG) ABN 87 102 451 785 and Mardi Gras Arts Limited (ACN 158 800 018) will be held on Saturday 5 December 2020 commencing at 11am.
Given the current restrictions introduced as a result of COVID-19, the AGMs for 2020 will be held online through Zoom, with voting taking place via the Vero Voting platform. Members will be sent a unique Zoom link to join the AGM, and a unique link to vote for the candidates.
2020 Annual General Meeting AGENDA
Chair: Michael Woodhouse
Ordinary business:
11am: Welcome
11.10am: Apologies and declaration of proxies
11.15am: Acceptance of minutes of 2019 Annual General Meeting
Motion: That the minutes of the 2019 Annual General Meeting be accepted.
11.20am: CEO Report
Motion: That the CEO’s report be received and noted.
11.30am: Co-Chairs report
Motion: That the Co-Chairs report be received and noted.
11.40am: Audited Financial Statements for the financial year ended 30 June 2020 with the Directors’ Report and the Independent Audit Report.
11.50pm: Questions from members
Motion: That the Financial Report, Directors’ Report and Auditor’s report for the year ending 30 June 2020 be received and adopted.
12.15pm: Life Membership
Motion: That the proposed members be granted Life Membership and registered as Life Members.
Motion: That Mardi Gras’ 2020 Lifetime Achievement Award winner Teresa Leggett be granted life membership in the Company.
12.20pm: Other Items of business
Special Resolutions – Amendments to the constitution | SGLMG Board Explanatory Memorandum – Constitutional Amendments
Ordinary Resolutions | SGLMG Board Explanatory Memorandum – Ordinary Resolutions
1.30pm Close
2020 Annual General Meeting – Mardi Gras Arts AGENDA
1.30pm Acceptance of minutes of 2019 Annual General Meeting
Motion: That the minutes of the 2019 Annual General Meeting be accepted.
1.32pm Audited Financial Statements for the financial year ended 30 June 2020 with the Directors’ Report and the Independent Audit Report.
Motion: That the Financial Report, Directors’ Report and Auditor’s report for the year ending 30 June 2020 be received and adopted.
Minutes of Previous Meetings
That the Members confirm the minutes of the following meetings of Members are true and correct records:
2019 Annual General Meeting (AGM) of Sydney Gay and Lesbian Mardi Gras held on Saturday 30 November 2019, and Mardi Gras Arts, also held on Saturday 30 November 2019.
- Draft Minutes of Sydney Gay and Lesbian Mardi Gras AGM 2019
- Draft Minutes of Mardi Gras Arts AGM 2019
Financial Statements
To receive and consider the Financial Report, the Directors’ Report and the Independent Auditor’s Report for the year ended 30 June 2020. The 2020 Annual Report for the Company is available to read here.
Resolutions
Eight Special Resolutions and nine Ordinary Resolutions were validly received by Members for consideration at the AGM. They are available to view here. The resolutions will be decided by polling of those present at the AGM.
An Explanatory Memorandum containing the Member’s statement in support of the Resolutions, together with the Board’s assessment of the arguments for and against them, is available to read here.
Election of Directors
Director nominations have closed. This year there are 12 candidates for 4 positions on the Executive of Sydney Gay and Lesbian Mardi Gras, so an election will take place.
Candidates’ Statements are available to view here.
Voting for candidates will be conducted online through the Vero Voting platform, opening on Friday 20 November and closing 10am on Saturday 5 December. Members will receive log-in details and instructions on how to vote.
IMPORTANT INFORMATION
Voting Entitlement
The members who are entitled to vote are those full members and lifetime members shown in the Register of Members of the Company as of Friday 20 November 2020, with 4pm being the deadline for new member applications to be received.
Proxies
Voting for Resolutions will take place online via the Vero Voting platform during the AGM. Members will be able to nominate a proxy through the Vero Voting platform. Proxy registrations will not be accepted after 5pm on Wednesday 2 December 2020.
Enquiries
Any enquiries concerning this election should be directed to company.secretary@mardigrasarts.org.au or the Returning Officer via telephone at 1300 702 898.