Annual General Meeting 2024
Notice is hereby given that the Annual General Meetings (AGM) of Sydney Gay & Lesbian Mardi Gras Ltd (SGLMG) ABN 87 102 451 785 and Mardi Gras Arts will be held 9am AEDT Saturday 7 December 2024.
The following documentation is listed below for members.
- AGM agendas – SGLMG / MGA
- 2023 Meeting Minutes – SGLMG / MGA
- Sydney Gay and Lesbian Mardi Gras Constitution
- Constitution – Schedule 2 – Conduct of the Ballot
- Mardi Gras Arts Constitution
- Meeting Standing Orders
- AGM Code of Conduct
- Member Notice of Business (Resolutions) Form
- Director Nomination Form
- So, You Want To Be A Director?
- 2024 Police Consultation
- Community Sentiment Report – Police Participation Consultation
- Vero Voting Meeting Guide
Attendance and RSVPs
The AGM will be held Saturday 7 December 2024 at Level 2, Eastern Avenue Auditorium and Theatre Complex (F19), University of Sydney, Camperdown NSW 2050.
Members can participate in the meeting in person, via Zoom or through the appointment of a proxy.
It is requested that members and proxy holders RSVP via the Vero Voting platform. All members will receive log-in and instructions from Vero Voting following the Notice of 2024 Annual General Meeting on Friday, 15 November. For more information, please read the Vero Voting Meeting Guide.
Participants who attend the meeting are required to adhere to the Meeting Standing Orders.
Proxies
A member who is entitled to attend and vote at the AGM has a right to appoint a proxy to attend and vote on their behalf. A proxy need not be a member. You may only allocate your proxy to a person who is attending the meeting. Proxies voting will be case using the Vero Voting platform.
Members are encouraged to submit a proxy even if they plan to participate in the meeting online, so that their vote will be counted if for any reason they are unable to attend or to vote at the meeting. If a member submits a proxy and then attends the meeting, the proxy will not be permitted to vote on that member’s behalf.
A proxy may be submitted online through your unique link to the Vero Voting platform which will be sent following the Notice of 2024 Annual General Meeting on Friday, 15 November. Members who wish to appoint a proxy must lodge their proxy online via the Vero Voting platform by Wednesday, December 4, 2024, at 5:00pm AEDT.
Nominations
Nominations from members are invited for 4 director vacancies for a two-year term.
Candidates must be a Sydney Gay and Lesbian Mardi Gras Member and be nominated by at least two (2) other Sydney Gay and Lesbian Mardi Gras members.
Nominations must be signed by both the candidate and the two nominators using the prescribed Director Nomination Form. This completed form must be submitted to Company.Secretary@mardigrasarts.org.au. No person shall qualify to be a Candidate, Nominator or Director who is not a member.
Completed nominations must be received by the Returning Officer by sending to Company.Secretary@mardigrasarts.org.au by no later than Friday, 8 November 2024 before 5.00pm (AEDT).
To find out more about governance of Sydney Gay and Lesbian Mardi Gras and to assist in completing your application, read the So, You Want To Be A Director document.
Further Questions
For other questions regarding the AGM, contact Sydney Gay and Lesbian Mardi Gras: company.secretary@mardigrasarts.org.au
Notice of Nominations
If there are more than 4 nominees for the election of board directors, the election will be deemed contested.
The names on the ballot paper will appear in order as determined by lot by the Returning Officer in the presence of the Company Secretary. The names of the duly nominated candidates will be posted on the Sydney Gay and Lesbian Mardi Gras website, in the Vero Voting platform and in the office both in the order as determined by lot and alphabetical order.
Voting for Directors
Members can vote for directors both before and at the Annual General Meeting.
Voting will open through the Vero Voting platform on Friday, 15 November and close Tuesday 3 December at 5pm (AEDT).
Members will receive log-in and instructions on how to vote from Vero Voting on Friday, 15 November 2024. Members can also cast their vote for directors in-person at the Annual General Meeting if required.
Members who have participated in Director elections online will be unable to vote in person for the election at the meeting.
Lodgement of Notices of Business (Resolutions)
Sydney Gay and Lesbian Mardi Gras: Members must use the prescribed Member Notice of Business (Resolutions) Form. This completed form must be submitted to Company.Secretary@mardigrasarts.org.au by Friday, 8 November 2024 5.00pm (AEDT).
Mardi Gras Arts: Members must use the prescribed Member Notice of Business (Resolutions) Form. This completed form must be submitted to Company.Secretary@mardigrasarts.org.au by Friday, 8 November 2024 5.00pm (AEDT).
Further Questions
For other questions regarding the AGM, please contact the Sydney Gay and Lesbian Mardi Gras Company Secretary on company.secretary@mardigrasarts.org.au
Sydney Gay and Lesbian Mardi Gras Ltd
Date: Saturday 7 December 2024
Time: Doors at 8.30am, meeting begins at 9:00am (AEDT)
Venue: Level 2, Eastern Avenue Auditorium and Theatre Complex (F19), University of Sydney, Camperdown NSW 2050.
Room and building accessibility:
Accessibility: Hearing Augmentation, Wheelchair Accessible, Visual Impairment Accessible
Accessibility Building Features: Accessible Entrance, Accessible Lift
Accessibility Room Features: Luminance Contrast Entrance, Non-Automatic Door, Hearing Loop, Hearing Infrared Device, Accessible Stairs, Wheelchair Defined Space
2023 Sydney Gay and Lesbian Mardi Gras AGM Agenda
1. Minutes of Annual General Meeting 2023
Mardi Gras Arts Ltd
Date: Saturday 7 December 2024
Time: 11.15am (AEDT)
Venue: Level 2, Eastern Avenue Auditorium and Theatre Complex (F19), University of Sydney, Camperdown NSW 2050.
# | Event or Notice | Date | Constitutional Requirement |
1 | Notice given of last date for: a) Lodgement of Notices of Business; and (b) Lodgement of nominations of candidates for the election of directors at Annual General Meeting | Friday, 18 October 2024 | Clause 6.11 At least 42 days before AGM. |
2 | Last Date for Lodgement of Notices of Business (Motions) Closing date for Lodgement of nominations of candidates for the election of directors and written candidate materials | Friday, 8 November 2024 at 5:00pm AEDT | Clause 7.12(d) 28 days before AGM. |
3 | Notice of 2024 Annual General Meeting Vero Voting Link Sent for Proxies and Director Elections | Friday, 15 November 2024 | Clause 6.7 21 days before AGM |
4 | Last date Board may consider new applications for Membership prior to Annual General Meeting | Saturday, 23 November 2024 at 5:00pm AEDT | Clause 4.5 14 days before the AGM |
5 | Closing date of electronic voting for Election of Board Directors | Tuesday, December 3, 2024, at 5:00pm AEDT | Clause 7.12(l) no later than the close of business (5:00pm) 4 business days prior to the appointed date for the annual general meeting. |
6 | Closing date for Nominations of Proxies | Wednesday, December 4, 2024, at 5:00pm AEDT | Clause 7.10(g) No later than the close of business (05:00pm) 3 business days prior to the appointed date |
7 | Annual General Meeting 2024 In-person Director voting opens at 9:30am In-person Director voting closes @ 11:30am | Saturday, 7 December 2024 |
Shaping the future of Mardi Gras
Did you know that Mardi Gras members get to take an active role in shaping our future? We are accountable to our members and our members get to have a say in how we are governed by putting forward and voting on motions at our Annual General Meeting.
Why become a member?
Shape the future of Mardi Gras
Our members drive the future of Mardi Gras and play a vital role in ensuring we thrive as a sustainable organisation and continue to empower the entire LGBTQIA+ community.
Join our Annual General Meeting
We are accountable to our members and our members get to have a say in how we are governed by putting forward and voting on motions at our Annual General Meeting.
Make a positive impact
By far the biggest benefit of being a Mardi Gras member is that you get to be a part of history. You get to take an active role in contributing to our legacy and to help us push for a better future for our community.
Our Strategic Plan
As a forward-looking organisation, SGLMG has formulated a Strategic Plan which identifies our strategic priorities over the next three years. Our strategic priorities are informed by our vision, values and goals.
Our values
We guide ourselves by the organisational values of ICARE for all our customers, staff and volunteers. These include:
INTEGRITY
CREATIVITY
ACCOUNTABILITY
RESPECT
EQUITY
Our additional policies
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MARDI GRAS ARTS LTD
41 158 800 018
SYDNEY GAY AND LESBIAN MARDI GRAS LTD
87 102 451 785